As the name suggests, a Content Management System (CMS) is a software system used for content management. It can manage computer files, image media, audio files, electronic documents and web content.
The term ‘Content Management System’ was initially used for managing online publishing. These were developed internally at companies who were engaged in a lot of publishing work on the web, like online newsletters, magazines on the net, corporate newsletters, etc. Then in 1995, a company called CNET started a separate company called Vignette, which was an internal web document management and publishing enterprise. This paved the way for the commercial launch of content management systems.
With time the market for content management systems also evolved and increased the scope of application. For instance, Wiki systems and web-based groupware qualify as content management systems which are different from the original publishing management systems which were concerned with the content management of websites.
Content Management Software is used to share files across the office as well as over the internet. CMS software usually includes a feature for web content management and some have feature for a ‘workflow process’. “Workflow” involves the process of movement of an electronic document for approving, adding or editing, etc. A content management system may enhance this process through automatic email notification and automated routing; this is very helpful for organizations that have to publish large volumes of documents and other contents such as images and other resources using multimedia.
A web content management system is a type of content management system with additional features designed to simplify the work required to insert contents to websites. These systems are used for managing a wide range of web documents like storing, controlling, creating versions, or publishing industry-specific documentation such as news articles, operators’ manuals, technical manuals, sales guides, and marketing brochures. Content management software works as a document and image archival as well.
Popular CMS Software
- Open Source CMS
The objective of content management software is to make all inter-office files available even being online. The software includes audio files, computer files, electronic documents, image media as well as web content. The software hastens the process of content creation for a website, which is an otherwise a time-consuming process, as it involves, opening files, making necessary amendments and updates and again uploading the new content. The content management software makes the task easy and fast.
Thus content management software makes the task of creating and maintaining websites much simpler and easier. For instance, to update or make alterations to your website, you simply have to visit the site, click on the link to the content which you wish to manage, then do the requisite editing in the form that is provided and click on the save button. The job is done.