Content Management Systems (CMS) were initially developed by and for organizations that have to create and manage a lot of content. With the evolution of the market the scope and range of the CMS has also undergone a lot of expansion and this term now refers to a lot of technology and techniques.
A web control management system or a web CMS is software used to control a large and dynamic volume of web material, including HTML documents and allied images. A web CMS helps in the control of documentation, auditing, editing and many more web site development and maintenance functions. A web CMS would carry features which make the task of website maintenance easy. For example: automated templates – which are standard visual templates which can be automatically applied to a new or existing content page.
WYSIWYG editing tools are another feature set which allow even non-technical staff to create and edit web page content. To increase the functionality and life cycle of a web site, most web CMS have plug-ins or modules which can be easily be installed. Workflow management is another feature of a web CMS which takes care of all the parallel and sequential tasks, which are simultaneously undertaken in the CMS. For instance, controlling the sequential flow of article submission, its approval and subsequent publication in the web site, is done simultaneously in the CMS, in a smooth and structured manner.
There are a number of reasons why it makes good sense to migrate to a web CMS. While everyone wants to have a good looking site, the speed with which you can install the CMS is an important consideration. There are many affordable web hosting packages which offer open source web content management systems as a package deal. Today you can buy hosting with as much as $100 a year, which includes features like email, cgi support and web CMS like Joomla, Mambo, Geeklog, Drupal and Xoops. It takes less than a minute to install these CMS packages. This enables you to concentrate more on developing attractive, traffic-pulling content rather than worry your head about design, look and feel of your web site.
You might finally install a worthy web CMS and have an up and running website, but how much are you going to pay for its maintenance? This is an important consideration too. You should be able to edit text, pictures and re-organize menus, etc. The CMS should be easy enough to learn and operate so that most people can help you with the basic editing functions. Using a word processor helps – as then you can use most CMS packages. Since the system is hosted online, you can edit your content, through internet, without taking the help of any other supplementary software.
Since most open source web CMS packages offer free customer support manuals online which you can download, you can count on valuable assistance totally free unlike a proprietary CMS. If you do a good research, you can locate some good animated tutorials for these popular packages. This support is one of the biggest advantages of an open source web CMS.